Office Manager Italy

We are seeking to hire an experienced Office Manager to join our team. If you're a passionate self-starter, interested in being part of an agile environment, Smartenergy is a great place to get ahead.

Main responsibilities:

  • Oversee and support all administrative duties in the office and ensure that office is operating smoothly
  • Manage office supplies inventory and place orders as necessary
  • Perform receptionist duties: greet visitors, and answer and direct phone calls
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Develop office policies and procedures, and ensure they are implemented appropriately
  • Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
  • Manage office budget
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
  • Managing correspondence with office vendors and Group’s administration
  • Managing PEC emails and supporting document archives
  • Facilitate and support the local and international teams with travel arrangements
  • Support the maintenance of the car fleet, parking and other facilities


  • Bachelor’s degree in business administration, communications, or a related field
  • 2-5 years of work experience in an administrative/office management role
  • Must have exceptional attention to detail
  • Strong organizational and time management skills, and ability to priotitize
  • Must be a self-starter and driven
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical abilities
  • Must be proficient with Microsoft Office and Google products


  • Ability to work autonomously and proactive attention to detail
  • Time management
  • Verbal and written communication (English & Italian, 3rd language is a plus)
  • Ability to work within a team and support team members


  • Bachelor’s Degree in Business Administration, Management or related discipline.

How to apply?

If you are interested in joining us in Porto – Portugal, please send your CV and cover letter to Applications are evaluated on a continuous basis until the ideal candidate is found.

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