Main responsibilities:
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly
- Manage office supplies inventory and place orders as necessary
- Perform receptionist duties: greet visitors, and answer and direct phone calls
- Receive and sort incoming mail and deliveries, and manage outgoing mail
- Develop office policies and procedures, and ensure they are implemented appropriately
- Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
- Manage office budget
- Identify opportunities for process and office management improvements, and design and implement new systems
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
- Managing correspondence with office vendors and Group’s administration
- Managing PEC emails and supporting document archives
- Facilitate and support the local and international teams with travel arrangements
- Support the maintenance of the car fleet, parking and other facilities
Qualifications:
- Bachelor’s degree in business administration, communications, or a related field
- 2-5 years of work experience in an administrative/office management role
- Must have exceptional attention to detail
- Strong organizational and time management skills, and ability to priotitize
- Must be a self-starter and driven
- Excellent communication and interpersonal skills
- Strong problem-solving skills and analytical abilities
- Must be proficient with Microsoft Office and Google products
Attributes:
- Ability to work autonomously and proactive attention to detail
- Time management
- Verbal and written communication (English & Italian, 3rd language is a plus)
- Ability to work within a team and support team members
Education:
- Bachelor’s Degree in Business Administration, Management or related discipline.
How to apply?
If you are interested in joining us in Porto – Portugal, please send your CV and cover letter to jobs@smartenergy.net. Applications are evaluated on a continuous basis until the ideal candidate is found.